"Why train 'em? They'll only leave!"

Those were the very words my department head Lenny, said to me some decades ago when we told him we wanted more training. Can you believe it? Of course you can. You've heard the same thing from bosses yourself.

This was misguided then and it's even more so now.

We're coming out of a very tough period for most companies. Everyone knows that when budget cutting is on the table, training gets the ax first. So what's new?

According to a new study published in the Harvard Business Review and highlighted in the Kansas City Star, high achievers who are 30 and under are abandoning ship in droves with an average stay of 18 months. Why? Simple. Lack of training and mentoring for growth.

Imagine that? Young workers want to grow and develop? Isn't that what every management guru since the beginning of time has been telling would-be managers? "Your job is to grow your people." Didn't managers get the memo? Evidently not.

People who have been following the discussions about the millennial generation (Gen Y) have decried the fact they grew up thinking everything they did deserved a "good job" and they all got a prize. But guess what, the reality is that every employee needs and deserves the chance to grow and develop. This isn't a new phenomenon. We are Homo sapiens -- the thinking ones. These young workers are just acting on what is deep-seeded in everyone. We want to learn and grow.

Although my old boss is long gone, his attitude isn't. Here are a few ideas to reverse the trend.

1. Spend time with all employees finding out what their interests and talents are.
2. Figure out how to develop those interests and talents for mutual benefit.
3. Provide formal and informal training and mentoring.
4. Encourage individual initiative and growth.
5. Be ready to say "goodbye."

The best boss I ever had was Joe Caccavo. He reported to Lenny but he was not going to allow his views to affect our team. Joe developed a team of dedicated people who would have followed him to the ends of the earth. (Note: we were also civil service and unionized. Joe could not give us promotions or raises.) So how did he do it?

1. Joe spent time with each of us just talking. He was genuinely interested in understanding our aspirations and talents and then doing what he could to fostering them.
2. Joe kept looking for ways to give each of us opportunities to develop our talents on the projects we worked on. He allowed us to try different roles and tasks and discover where our real contributions lay.
3. Joe set up "lunch and learn" sessions in the conference room one a week. They were voluntary but we never missed a one. He supplied the pizza and the knowledge. There was no budget but he found some local professors who were willing to come in once a month and give us more advanced training -- roast beef sandwiches on the menu for those sessions!
4. He encouraged us to take additional courses on our own and join professional groups that provided educational programs. He attended those meetings with us and helped us network. He let us know when we made mistakes and inspired us to correct them. He was no "softy" and knew how to deliver tough love when we needed it.
5. No one wanted to leave Joe's team. But Joe knew we needed to move on if we were going to continue to grow and develop. When I went to tell him that after 5 years I was going for a corporate position, Joe was thrilled. Because Joe had supported my development, his team had 5 years of results that benefited the organization. Other teams seldom kept people more than a year (yes even in that protected world.)

So which sort of boss are you? Joe or Lenny? I always tried to follow Joe's example and I still encourage my clients to do the same. If fact, my first advice when times are tough and budgets need to shrink? Increase training! After all, if you want people to do more with less, you need to train and mentor them to do that. Otherwise, they'll hit the road as soon as they can.
*     *     *     *     *     *     *     *
(c) Rebecca Staton-Reinstein, president, Advantage Leadership, Inc.
Author: Conventional Wisdom: How Today's Leaders Plan, Perform, and Progress Like the Founding Fathers. (This link takes you to a special page for a special offer not available publicly.)

 

Poor Evelyn: My 9 steps to destroying a good employee

I didn't set out to destroy poor Evelyn...my intentions were to "help her grow." Unfortunately, my mother's constant admonishment was correct: The road to hell is paved with good intentions.

It started off well enough. I managed a small division in a big corporation and had been given permission to hire an employee. I posted the job internally (we wanted to hire from within) and a friend in another area called to tell me she had the perfect person. I trusted her and her praises of Evelyn were effusive. (Another adage comes to mind: If it sounds too good to be true, it is.)

I had a couple of interviews with Evelyn and so did my counterpart in an associated division and we agreed Evelyn would be good. (I made the final decision so no blame goes to my counterpart.) Evelyn came on board and we got to work.

Evelyn was a boon to my team that included some long-term consultants. We coordinated with my counterpart easily and ran our two divisions almost as a single self-directed work team. (Because of a reorganization, we had no direct "boss" for quite a while and sailed along.) Even once we were given a new manager, things continued to move very collaboratively, we were making progress on our goals, and Evelyn was catching on to the work. In fact, we were charged with developing new methodologies, standards, and procedures and she had good ideas. Several of us went to training programs and conferences together and were excited about even more new ideas we could apply back at the company.

It's hard to say where it started to go bad. Maybe it was a missed deadline here or an assignment that wasn't quite up to the mark there. Maybe it was just a "personality" thing or a "social" thing or a "thing" thing. Whatever it was, slowly Evelyn's performance and results began to slip a little. Knowing what I know now, I should have handled it very differently...

Instead, I became more and more frustrated, had more and more unproductive conversations with Evelyn, and griped to my colleagues. I got lots of advice (most of it bad) and followed it with continuing poor results. I lost my temper with Evelyn. I tried (too late) to set up a more structured approach to her assignments but by now it was really too late.

Evelyn was in a classic lose-lose situation. She really did not have the right talent. In Marcus Buckingham's First Break All the Rules, he talks about the need to match talent to the needs of the job. Skills by definition can be learned. Talent is that unique combination of what you are born with and what you develop to a high degree over your lifetime. Talent is evident in consistently high performance.
I had made several classic mistakes.

1. I did not select for talent. I selected Evelyn because of her technical background and skills and experience with the company. I had not made a thorough analysis of the talents I needed. Once I learned the powerful technique of Behavioral Interviewing (selecting for needed talents) I never made another hiring mistake.
2. I did not set out a clear plan. When Evelyn first joined the team, we did not sit down and develop a written plan together of her work and how it would contribute to our goals and objectives. She wasn't encouraged to develop a detailed tactical plan with some input and course correction from me. 
3. I dumped instead of delegated. With no clear plan in hand, Evelyn did the best she could to figure out what was needed. It should be no surprise to know she often missed the mark. In good delegation, Evelyn would have a plan she had been involved in creating, with clear metrics and timetables AND EVERYTHING SHE NEEDED TO EXECUTE THE PLAN.
4. I didn't "motivate." This is a tough one because in reality, you cannot motivate anyone. What I failed to do was understand what really inspired her and then set up a situation in which she would motivate herself. Instead, I constantly de-motivated her using the wrong carrots and sticks.
5. I didn't coach. Coaching is really about sitting down regularly and going over results and discussing what went well and why and what went wrong and why. It's a perfect time to give praise and specific feedback about what worked. It's a time to ask the person to analyze what didn't go well and figure out what needs to be done to make it better. Encouragement not badgering is the key here. At the end of such a session, Evelyn would be ready to create a modified plan and get on with it.
6. I let things slide. Avoiding conflict was a strong motivator at that moment. Like many poor managers, I let the little things slide when they could have been fixed quickly. I finally got to the point that most bad managers get to: I'll deal with it in the annual evaluation. What a cop out. By then it is always too late.
7. I didn't seek coaching from experts. I relied on friends, colleagues, HR, and anyone else who would listen to my sad victim's tale. I didn't seek out the coaching and help of successful managers who would have set me straight, pointed out where I NEEDED TO CHANGE, and helped me correct my own poor management behavior.
8. I allowed Evelyn to fail miserably. It all came to a head in an event where Evelyn was to conduct an important session with folks from other departments and facilitate implementing a new procedure. Within 30 minutes we had to pull the plug...it was all going down in flames...were this a cop show instead of a corporate meeting the room would have looked like the last act of Hamlet.
9. I passed the problem to HR: Now came the final dereliction of duty. I went to HR, presented an indictment of poor Evelyn to my sympathetic buddies there and they showed me how to document everything, build a case, and get her fired. It was all very mechanical and legalistic. I was vindicated. Evelyn was all wrong. End of story.

There is no happy ending to this story and it took me a long time to admit my own part in the debacle. As it turned out the company had gotten itself into a pickle...we read about it on the front page of the papers one morning on the way to work and the entire department and its divisions were axed. Nothing personal, just a typical downsizing bloodletting that put hundreds of us on the street -- with nice severance packages to ease the blow.

This happened many years ago but I still think about Evelyn and how I botched our work together and her chances for success. She got another job - as we all did - companies were hiring and there was no stigma in having been kicked off a sinking ship. (In fact, we had our farewell party on Friday and I started my new job on Monday.)

I owe Evelyn a big debt of gratitude. Because the whole experience, which lasted for over a year, was so painful, I was forced to go over and over it in my mind for a long time. I had to tease out all the lessons and analyze them. I had to completely reconstruct how I went about managing my team. I had to make amends by becoming a better manager, never repeating the Evelyn story again. I took the amends further and for many years I have been educating and coaching new and experienced managers in how to create an engaged workforce and setting up programs that groom managers for success.

So Evelyn, where ever you are: I'm sorry I made your life so miserable. AND thank you for teaching me the lessons of good management I needed to learn and can now pass on to others.

*     *     *     *     *     *     *     *     *
(c) Rebecca Staton-Reinstein, president Advantage Leadership, Inc.
Author: Conventional Wisdom: How Today's Leaders Plan, Perform, and Progress Like the Founding Fathers

Want to improve your own management performance or develop the capabilities of your managers? Contact me to discuss bringing our unique Management Power Tools into your organization. We have also developed a special program for engineers and IT and technical professionals who find themselves in the uncomfortable world of managing people. We customize the program to your specific needs and organization and develop case studies based on your experience. The program can include education, coaching, and integration with your existing infrastructure.

Why does Asia keep eating US lunch?

I've just returned from a wonderful week working in Kuala Lumpur, Malaysia. If you've been there, you know its charms...if not, put it on your bucket list. My trip there was not just to revisit a favorite city or to purchase some lovely batik paintings from 2 artists I met there in 2009 or to eat too much great food or even to enjoy the 100+ bear statues contributed by every country in the world.

No, I was there to work with 14 CIOs and IT executives representing Malaysia's major economic sectors; banking and finance, oil and gas, government. These 5 men and 9 women were there to learn how to initiate and implement successful major changes in their companies. (The vast majority of such initiatives fail primarily because folks focus on technology and not on culture and people.)

These leaders were sent by their companies to make sure they were growing and developing their capabilities. And this is where the lunch eating comes in...Their companies were growing and developing their capabilities.

Meanwhile back in the States and Europe the usual scenario is continuing to play out...tough economy? Training and travel are the first things to go in the corporate budget...after all, they are overhead. Forget all the data about the real ROI for investing in training and professional conferences, just cut them out and save a couple of bucks.

I spent most of November in Korea, China, and Singapore -- economies are booming -- just walk down the street and feel the energy -- and seminars are also full of people eager to learn to enhance their management skills.

Oh, and another thing...in any public seminar or even those conducted for companies on site, people end up not showing at the last minute - busy or boss told them they had to stay and work on a project. In all 4 3-day seminars, only 2 partial absentees. And one more thing, people in the US always leave early, especially the last day. They blow off the last half day. In Asia (where I've been working since 1996) they want you to go beyond the scheduled end time...even on the last day.

The point I'm trying to make is this: Asian companies and governments are investing in their people. They are promoting growth and development. They're bringing in external experts and exposing employees to the best practices in the market place. They understand they must expand their company cultures and embrace change and encourage innovation and creativity. They know if you want people to "do more with less" you must train them and support them to do it.

In the US the opposite is the norm.

When I was first beginning my career, my department head was asked to train us on the latest management practices and technology. His response? "Why train 'em, they'll only leave!" Well, of course people did leave...because they couldn't get any training and couldn't develop.

Lunch anyone?

*   *   *   *   *   *   *
(c) Rebecca Staton-Reinstein, President, Advantage Leadership, Inc.
The founding fathers were all great believers in education...so are today's strategic leaders
Conventional Wisdom: How Today's Leaders Plan, Perform, and Progress Like the Founding Fathers

Hail & Farewell, Joe - Greatest manager...EVER!

I walked into the New York City Housing Authority that morning with a lot of hope and a lot of anxiety. You see, I'd been hired 8 weeks before to be a software developer and I'd used the city's legendary bureaucratic delays in on-boarding to take a crash course in COBOL and systems analysis. I needed that job but I knew I was in trouble.

Someone introduced me to my new boss, Joe, and showed me my desk in the corridor, not even a cubicle. We talked a little about my experience – very light, my education – totally irrelevant, and what I could actually do – very little!

Now at this point, most managers would have rolled their eyes, fumed at the bad luck of the draw, and stormed back into their own offices. After all, Joe had just been assigned a new less than useless “resource.” But that’s not what Joe did. He introduced me to the team, asked them to help me in any way I needed and then said, “Let’s grab a cup of coffee.” For the next few weeks Joe sat with me several hours a day, showing me around the computer system, helping me understand the project we were tackling, and making sure I was in every meeting he went to, no matter how high-ranking the attendees.

Slowly it dawned on me. Joe knew I was just a newbie and didn’t know much about programming. He also knew he could teach me the mechanics. But the reason he had asked for me to be assigned to his team – yes, he’d asked for me – was he saw things in my background that told him I had what he was looking for to grow his team…things that could not be taught.

When I was eventually appointed as a manager, it was Joe who once again took me under his wing. He saw I got the formal training and intense mentoring and coaching I needed to succeed. When I reluctantly left his team to head my own, we still had coffee every morning to talk as colleague…and I continued learning from him. After 5 years I took an opportunity to build a career in the corporate sector armed with what Joe had prepared me to do – function on my own as a manager.  

Joseph Caccavo appears in the acknowledgements of every book I have written for a reason; he had a profound influence on my life and on teaching me how to be a good manager. When I teach management courses today, especially for those folks in IT or engineering or other technical disciplines, I evoke his example. Yes, it’s possible to be a great manager and be a super techie.

What a great manager does...

5 lessons from Joe Caccavo: the best manager…EVER!

Look for your employee’s true gifts: Joe searched inside every team member, no matter how weak they appeared, for that spark he believed we all have. He wasn’t a touchy feely kind of guy and he did not suffer fools lightly but…he had a gift. Joe could see what the rest of us were blind to, even in ourselves.   

Bring your employee’s gifts into the light: Joe fanned that spark once he found it. He made sure we knew what it was and what he expected from us – to exercise our gift fully. He never accepted anything less than our best. He was the embodiment of tough love. No matter what, we had to perform at our peak. So we did.

Support your employee’s growth: Whether talking over our morning coffee, walking to the gym after work or riding the subway back to Brooklyn, Joe was always encouraging me AND making sure I understood how much more I needed to learn. He went to bat for us with upper management and out on a limb to see we had what we needed to succeed.
 
Help your employees step out on their own and move on: The first day Joe left me in charge of the team for the day, I was sick with anxiety. What if something happened I didn’t know how to handle? Joe told me I’d do fine and he had 100% confidence in me. Somehow I survived that day. Later I discovered he had simply taken a day off to push me out of the nest. He knew I could fly and after that day I had a little more confidence too. He just kept upping the ante until I was confident enough to strike off on my own new career path.

Never stop fighting for your employees: You have to understand, this was a public agency governed by both civil service and union rules and contracts. Joe, who was in the same union as the rest of us, couldn’t give us raises, promotions or bonuses. He had no budget to spend on gifts, prizes, food, or plaques. He had only the force of his personality. He bought those morning cups of coffee and Friday pizzas out of his own pocket. When we needed a new printer he convinced the vendor to install it free and then went to the department head and did battle for it. When we needed expert consulting he went to a local university and convinced some professors to come help us pro bono. (He bought them lunch.) When we needed a different level of support from the data center, he went down and trained them himself and showed them how to move to more advanced technology. The list would fill volumes.

The end result was a team that would have followed Joe anywhere and who would do anything to make our projects successful. We didn’t just perform better because we worked for Joe…we became better people.

Joe was no saint. He had a red-hot temper. He often ran afoul of agency “politics” and didn’t do well at the social functions that made or broke careers there. On the other hand, his temper was always aimed outward at protecting and growing our team.

When his wife called yesterday to tell me that Joe was gone she said, “You know, he fought that cancer to the end. That was Joe.” And that was Joe…fighting his last battle. He couldn’t win this one but he did win his fight for his team members.  

Farewell, Joe Caccavo, the greatest manager…EVER…
____
(c) Rebecca Staton-Reinstein, President, Advantage Leadership, Inc.
Learn more about great management training and coaching -- based on Joe's principles and more when you visit http://www.AdvantageLeadership.com